Fast gains on your
documents, reports and processes
Less wasted time. Fewer errors. More impact.
AGICA optimises your existing files with Excel, Word and AI to deliver concrete, measurable results in a few days — no migration, no new software.
Targeted actions with fast returns
The goal is not to rebuild everything, but to quickly improve the points that consume time or generate errors. AGICA works on what already exists.
Forms, reports, quotes
- Input forms — automation and dynamic validation
- Periodic reports — automatic data updates
- Quotes & proposals — smart templates, quick personalisation
- Word/Excel templates — standardisation and consistent quality
Entry, control, transmission
- Data entry — elimination of double-entry and manual re-keying
- Validation — automatic checks integrated into existing tools
- Control — alerts and anomaly tracking dashboards
- Transmission — smooth digital workflows between teams
KPIs, summaries, decisions
- KPIs — key indicators calculated and updated automatically
- Summaries — multi-source consolidation in a few clicks
- Comparisons — budget or time-based variance analyses
- Decision support — data ready, readable, actionable
Three intervention levels — fixed fees
Each pack ends with operational deliverables handed over to your teams. Files are ready to use from day one — not recommendations on paper.
One document, one immediate gain
- 1 existing document optimised (form or report)
- Basic automation: Excel macros, dynamic validation
- Usage guide delivered to the team
- 30-day support after delivery
Estimated gain
- −50% processing time · ~10 h/week recovered
Three documents, structured back-office
- 3 optimised documents: forms, KPI reports, analyses
- Advanced VBA + AI integration (Copilot or equivalent)
- Dynamic dashboard with key indicators
- One-hour team training included
- 30-day support after delivery
Estimated gain
- −70% time · measurable ROI from month 1
Complete back-office optimised
- 5 documents optimised across the full back-office cycle
- Quotes & proposals with integrated AI personalisation
- 1h training + complete AI guide (PDF) included
- 30-day support + optional monthly subscription
Estimated gain
- −85% time · ~31 h/month recovered
What this means in time and money
These estimates are based on real situations observed at SMEs and NGOs in French-speaking Switzerland. They vary by organisation size and context.
| Starting situation | Quick-Win action | Time saving | Estimated annual saving |
|---|---|---|---|
| Monthly report produced manually — 3 h/month per employee | Dynamic Excel dashboard with automatic updates | −2.5 h/month per person | CHF 1'800–3'600/yr |
| Redundant form filled by 3 people — 2 h/week | Entry automation + dynamic validation | −6 h/week combined | CHF 4'200–6'500/yr |
| Quotes recreated manually for each client — 45 min/quote | Smart Word/Excel template with automated personalisation | −30 min per quote | CHF 2'000–4'000/yr |
| Funder reports produced over 2 full days per quarter | Automated extraction + standardised formatting | −1.5 day/quarter | CHF 3'200–5'000/yr |
| Cash flow tracked manually, no forecasting | Rolling 6-month cash plan with automatic scenarios | −2 h/week + anticipated decisions | Risk avoided: CHF 5'000–15'000 |
Estimates based on an average hourly cost of CHF 60.–/h (administrative profile, French-speaking Swiss SME). Results vary by organisation.
Four steps — from the first week
Every Quick-Win starts from a real document. Deliverables are operational — not theoretical recommendations.
Free diagnosis
You send an existing document. AGICA identifies the priority gain within 24h — no commitment.
Targeted optimisation
Work on your real file. A personalised video demo is provided before final delivery.
Operational delivery
Ready-to-use files + PDF guide. Your teams use the result from the next day.
Included support
30 days of post-delivery support. Option: monthly subscription to keep the momentum.
Pack summary
Fixed fees ex. VAT — no hidden charges · Custom quote available on request
One optimised document
- 1 form or report optimised
- Basic automation
- −50% processing time
Three documents + KPIs
- 3 documents + dashboards
- VBA + AI integrated
- Measurable ROI from month 1
Full back-office
- 5 documents + AI quotes
- 1h training + PDF guide
- −85% time · 31 h/month
Ready to recover time this week?
Send an existing document — AGICA tells you in 24h what can be improved, with no commitment.